Make an invoice with AI
Short on time after a job? These steps could help you turn a voice note or quick notes into a tidy invoice layout you can copy into your usual invoicing tool or template.
Four steps, about ten minutes
- Note the job: customer, date, work done, materials, hours and rates.
- Paste your notes into the prompt below (leave out bank passwords and card numbers).
- Check the line items and totals with a calculator.
- Copy the result into your invoice template or app and send it yourself.
A prompt you could copy
Turn these job notes into a clear invoice layout. My business name and ABN: [details] Customer: [name] Job notes: [paste] List each line item with quantity, rate and amount, then subtotal, GST (10% if I am registered, otherwise none) and total. Show your maths. Flag anything that looks missing or unclear. Do not invent prices.
Check before you send. Recalculate every total yourself. AI can make maths mistakes. AI can get facts, dates and names wrong. You decide what goes out.
Worried a letter, text or call might be a scam? Try our free scam check pack (no email needed).
Questions
Does this replace accounting software?
No. It could help you draft the wording and layout faster; keep using your usual tool or template for records.
Do I need to charge GST?
Only if you are registered for GST. The ATO website explains the rules; check with your accountant if unsure.
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General information only, not legal, financial or professional advice.